Fri. Apr 23rd, 2021

Digital Enrollment: Savings for The Education Department


Understand how digital enrollment generates savings for the education department and makes life easier for parents and students when it comes to getting a place at school.

Brazil still faces a problem that permeates among many of its areas, including (and, perhaps, mainly) education. The little technological advancement in much of the national territory is an obstacle ignored by many, especially by those who already have all the access to the technology they need and, for this reason, end up not even realizing the lack of it for other parts of the population.

On the other hand, little by little, this situation is changing. Although many people do not have quality equipment and services in the area of technology, it is more and more common that they have at least something. This is particularly true of the internet: in recent years, the number of homes with internet access in Brazil has exceeded 50%, and the trend is that the number will continue to rise. The biggest problem is when this advance is not reflected in the public sphere.

Speaking specifically of education, it is obvious to anyone that there are serious problems to be solved with Brazilian public education. Some of them, however, can obtain positive effects quickly, only with the execution of some techniques of organization and strategy. Those responsible for these strategies are, much more than the schools themselves, the prefectures and education departments of each municipality. And a tactic with great and immediate advantages is the implementation of digital enrollment.

Digital enrollment is an option for parents of students to enroll their children digitally, over the internet. It may seem simple. It may even be mundane for some people, but the benefits of this system are felt by everyone involved in a school’s educational scheme. Digital enrollment favors students, parents, teachers and the education department itself. Understand how:

Savings Generated by Digital Enrollment

One of the main effects felt in the application of digital enrollment is the economy tuition. Every day, thousands of papers are printed to formalize the enrollment of students in hundreds and hundreds of public schools. The savings that come with reducing the use of paper and printer ink are substantial. In addition, there is still a cut in personnel with digital registration, since all the necessary data will be computerized and transformed into documents automatically.

Online Enrollment and Time Savings

Time is also a huge saving that results from digital enrollment. For the parents who do it, there is a whole comfort that does not involve locomotion, queues, nor time to spare. Since everything is done online, this can happen at any time of the day, in a comfortable and accurate way, with all the information that the user may come to need, provided in the regulations.

Of course, even in the digital enrollment, some doubts may arise, and someone must be ready to answer calls from some people still lost with the novelty, but this will take an infinitely less time than the traditional system currently occupies. In other words, for school staff and the education department, digital enrollment also guarantees great utility.

Management of School Places

A recurring disorder during enrollment is the lack of places in schools for some students. There is a long queue in some places for new students to enter, and there is no way to go beyond this limit without the rooms becoming even more overcrowded. These schools need to make clear their capacity and the most common deadline for that capacity to reach its limit. Thus, when the digital enrollment is made, all of this will already be exposed. It is also possible to disclose, in a systematic way, exactly how many students are still ahead, in the queue. Parents will be able to organize themselves better with digital enrollment, increase the chances of school enrollment for their children, and also keep themselves a little calmer.

Electronic Registration Facilities

The digital enrollment is not a seven-headed animal and its use can be general. The important thing is that the whole process is described clearly and objectively, so that all types of public can understand. In addition to the time saved, as we have already mentioned, there is an enormous benefit in terms of population information. The terms and details of the digital enrollment will be exposed and easily accessible, which will gradually increase people’s knowledge on the subject and will speed up the whole process, little by little. All parents who seek to enroll their children for the first time, or even re-enroll, fear bureaucracy. Digital enrollment helps to prove that they have nothing to fear, and that their city hall is on their side.

Strategies for Easy Digital Enrollment

Digital enrollment cannot be just an element thrown into the air in the middle of the public system. It must come with a strategic planning by the current education department so that its results are the greatest possible. This includes a bigger, more current and innovative vision, or at least as much as possible. Digital enrollment will demonstrate a new facet of education that most Brazilians are not yet used to seeing; it is essential that this vision is received positively. If there is going to be a general change involving new ideas and actions, this change must be propagated correctly to the population, parents and students, who are always eager for improvement.

In addition to marketing strategies, digital enrollment also enters the general strategic planning of the education department, including dealing with vacancies, waiting lines, locations and whatever else is related to schools. The easy digital enrollment system will help to maintain greater control over school and student data, which in turn will help with information integration. Transfers, withdrawals, re-enrollments and other actions will be part of a new, simpler and more complete preparation.

Digital enrollment is part of a larger gear: the updating of the education system. Of course, much remains to be done, including in the field of technology and innovation, but it is up to each public agency to do its part for its municipality. Digital enrollment can be the last step in a lengthy modernization process, and yet be the first in an even greater evolution. Has your school or the education department in your city already signed up for digital enrollment? Tell us your experience in the comments.